Join the Founding Team: Executive Assistant (Chief of Staff Track) at a Stanford Spinout

Executive Assistant (Future Chief of Staff Track)
Location: Palo Alto / Bay Area (Hybrid)
Company: Magnefy

Magnefy is a Stanford spinout building a next-generation predictive maintenance platform for critical power infrastructure. Our hybrid magnetic sensing technology and AI analytics help utilities, renewable energy operators, and industrial customers detect equipment failures months before they happen—improving reliability while reducing maintenance OpEx and equipment CapEx.

We're entering an exciting stage of growth. With early pilots lined up with utilities and industry partners, we're executing deployments ahead of our next fundraising round in late 2027.

We're looking for an exceptional Executive Assistant to work closely with the founders and help us operate at a higher level. This role is ideal for someone who thrives in a fast-paced startup environment, enjoys solving problems, and wants to grow into a broader operational leadership role. For the right candidate, this position has the potential to evolve into a Chief of Staff role as the company scales.

Responsibilities

• Manage founder calendars, scheduling, and travel logistics
• Prioritize and organize emails, meetings, and follow-ups
• Support investor relations and fundraising activities
• Coordinate investor updates, communications, and CRM tracking
• Prepare meeting materials and assist with board and investor meetings
• Help coordinate customer, partner, and recruiting activities
• Improve internal processes and keep key initiatives on track
• Take on special projects across operations, business development, and strategy

We're Looking For

• Highly organized with exceptional attention to detail
• Outstanding written and verbal communication skills
• Strong judgment and ability to prioritize in a dynamic environment
• Self-starter who enjoys taking ownership and learning quickly
• Comfortable working across multiple functions and wearing many hats
• Passion for startups, deep tech, AI, climate tech, or energy infrastructure
• Stanford student, alumnus/alumna, or someone connected to the Stanford ecosystem is a plus

Why Join Magnefy?

• Work directly with the founding team on company-building and fundraising
• Gain exposure to investors, Fortune 500 customers, utilities, and strategic partners
• Help commercialize cutting-edge AI and sensing technology for the electric grid
• Opportunity to grow into a Chief of Staff or broader leadership role as the company scales
• Be part of a mission-driven team building technology that improves the resilience and sustainability of critical infrastructure

To Apply
Please send your resume and a brief note on why you're interested to joseph@magnefy.com.

Questions about the role are welcome. We look forward to hearing from you!