@stanford.edu verified
Hi! I'm a Stanford alum running an edtech company in Palo Alto. We need a Computer Science / Engineering major or minor, preferably a sophomore or junior for growth tasks and administrative work at an AI education company located in downtown Palo Alto, 5 minute walk from the Caltrain station. The position is in-person, part-time, immediate, requiring 10 to 15 hours per week, scheduled between 4pm to 8pm weekdays. Compensation is $30 per hour. Please email your resume to dineshspg@alumni.gsb.stanford.edu or WhatsApp 650-681-7161
@stanford.edu
Part-time opportunity in Downtown Palo Alto
10hadmin
Looking for someone to help build an email-reply agent
@stanford.edu
AI/Agent app help wanted
2wadmin
My work at Stanford has created a large backlog of personal action items that are not getting enough attention - so I am seeking assistance! This gig work is flexible for the number of hours and which days you might be available. I am willing to work with multiple people to cover all the bases. Examples of activities include managing correspondence, organizing things, setting up pet insurance, travel planning, making appointments, dispatching with paperwork and some filing. Qualifications: Organized, patient, reliable, resourceful, excellent language skills for managing correspondence The hourly rate is $25, and if we reach a threshold of 30 hours in this calendar year, then I will act consistent with IRS rules to send a 1099-MISC form accordingly. I have enjoyed working with Stanford students who like to make money on campus with some spare time in a low stress environment, and I have been delighted to offer recommendations to some for their future work endeavors. This Sunday, September 2 is when I would like to start, and I will accept as many hours in the coming week as can be arranged. If you are available and interested, please reply with an introduction of yourself so I can be in touch. Thank you for your interest!
@stanford.edu
Assistance with personal admin activities
Aug 29, 2024admin
@stanford.edu
Stanford Rental Communities - Available to Eligible Faculty and Staff
Aug 27, 2024admin
Looking for someone with experience in SEO to research comparable keywords and optimize SEO for our website. This is a paid position.
@stanford.edu
SEO manager for website
Jun 21, 2024admin
http://phxc1b.rfer.us/STANFORD-rdQS4 The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 23 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day. Stanford University’s Department of Psychology has an exciting opportunity to join our research administration and financial management team. Our program attracts top faculty, students, and research staff from all over the world who advance psychological theory, tackle real-world problems, and provide outstanding teaching and training. We seek to hire an exceptional candidate with the motivation, skills, and experience to make a positive impact and to maintain the department’s high level of excellence. Psychology is a large and active department with a significant volume and diverse portfolio of federal and non-federal sponsored research projects including subcontracts, subawards and cross-school collaborations. The Finance and Research Analyst will be responsible for both pre and post-award functions, for ensuring compliance with sponsor and university policies and guidelines, and will manage the entire life cycle of awards. Our research analysts are also responsible for the oversight of faculty unrestricted accounts, forecasting and reporting for faculty and other staff, interpreting and communicating department, university and sponsor processes and policy, reviewing, and approving financial transactions, reviewing expenditure statements, and making corrections when necessary, and for serving as a department resource on research administration and general finance. The research analyst will report directly to the department’s Manager of Finance and Research Administration and will collaborate daily with faculty, postdocs, students, research, and administrative staff. This is a busy position requiring a high level of professionalism, productivity, accuracy, initiative, sound judgment and decision-making, attention to detail and follow-through. We are seeking an experienced Finance and Research Analyst with a background in pre and post-award management, a very strong customer service and work ethic, excellent communication and technical skills, a collaborative problem-solver, and who interacts well with all levels in a culturally diverse population. Experience with grants is highly desired. We welcome you to apply to work on our team of engaged, collaborative, and fun team members who strive to be the best we can be! This is a 100% FTE, continuing position. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need. If you believe that this opportunity is a match for your knowledge, skills, and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences. Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Submission of both a resume and cover letter are required to receive full consideration. CORE DUTIES: Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance. Develop, prepare, and finalize project budgets, and provide budget justification. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries. Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers. Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue. Develop and communicate reports supporting project status; create effective forecasting and decision aides. Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries. Understand, apply, and advise on university and government policies for projects. Serve as a resource on subject area and overall technical resource to principal investigator and other university staff. Participate in and contribute to process improvements. Lead other staff in group projects May participate as a mentor and provide cross-training as needed. MINIMUM REQUIREMENTS: Education & Experience: Bachelor's degree and three years of job related experience, or combination of education and relevant experience. Knowledge, Skills and Abilities: Basic knowledge of governmental regulations. Ability to understand, interpret, and communicate policies and procedures. Excellent oral, written, and communication skills. Excellent analytical skills; demonstrated proficiency in Excel and web-based tools. Strong accounting skills; knowledge of accounting principles. Ability to complete Cardinal Curriculum I and II within first year in role. Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting. Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications. Competency in project management. Extreme attention to detail. Ability to work well independently, but also to seek or offer assistance when needed. Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project. Excellent time management and organizational skills. Experience with grants desired Certifications and Licenses: Cardinal Curriculum I and II must be completed to remain in this position. Certified Accountant or Auditor or similar credential desired. PHYSICAL REQUIREMENTS: Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds. Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts. Rarely lift, carry, push and pull objects weighing 11-20 pounds. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu. The expected pay range for this position is $84,000 to $108,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: · Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. · A caring culture. We provide superb retirement plans, generous time-off, and family care resources. · A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. · Discovery and fun. Stroll through historic sculptures, trails, and museums. · Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
@stanford.edu
Finance and Research Analyst (Hybrid)
May 9, 2024admin
Seeking help with: administrative tasks organizing household items preparing for a local move dog walks WHEN? All day today (Saturday, 1pm onward) and Sunday. Monday at 1pm or 7pm. Thereafter, occasional 3-4 hour blocks of time, mostly on afternoons or weekends. WHERE? This work is on-campus, near Vaden Health Center. To be clear: This is a gig, and not on-going part-time work with predictable hours. This is personal assistance; not a university job, clearly. I am willing to hire more than 1 person at a time to get through the action items, so if you have a friend who wants to join, that’s great. Thank you!
@stanford.edu
$25/hour to help slay tasks: personal assistance
May 4, 2024admin
Applied Physics is hiring an experienced student services/ finance professional for a full-time, permanent position. Open now until filled. See full listing here: https://careersearch.stanford.edu/jobs/student-services-and-finance-coordinator-applied-physics-24811
@stanford.edu
Student Services and Finance Coordinator, Full time, permanent
Apr 5, 2024admin
This $22/hour gig is at an on campus residence at my personal office, and it is not a University position. Tasks range from slaying mail, planning travel, and dispatching with action items to stay organized and on the move. Flexible hours, including weekends and evenings. Starting today.
@stanford.edu
Assistance at personal office, on campus
Nov 26, 2023admin
Hey! We're looking for an EA/Chief of Staff for a seed stage startup. This role is pivotal in ensuring that our operations run smoothly, and we're looking for someone who can take initiative and offer innovative solutions to everyday challenges. We are working out of Stanford campus right now and will likely move to a place around palo alto. Key Responsibilities: Strategic Outreach: Utilize LinkedIn connections to establish contact with specific individuals and craft compelling and personalized follow-up emails to ensure we stay top-of-mind with our contacts. Event Management: Proactively identify, register, and ensure our presence at relevant events in our industry or locale. Research & Development: Conduct thorough research to compile lists of potential customers and vendors that align with our objectives. Schedule Management: While this isn't the primary focus, you'll occasionally be responsible for coordinating and scheduling important meetings. Core Skills & Qualities: Proficient in English: Excellent written and verbal communication skills are paramount, especially for email correspondence. Problem-Solving Prowess: The ability to think outside the box and come up with inventive solutions to challenges is crucial. Stellar Communication: We'll be collaborating closely, albeit remotely. Clear, consistent, and effective communication is vital to ensure our goals align and our tasks are executed seamlessly. Benefits of Joining Our Team: Dynamic Startup Environment: Engage in the thrilling journey of a budding startup, experiencing the nuances, challenges, and triumphs first-hand. Close Collaboration with Leadership: Gain the unparalleled experience of working directly with the CEO, absorbing the intricacies of how startups operate. Mentorship from Founders: Benefit from the guidance and insights of the startup's founders, equipping you with invaluable knowledge for your professional journey.
@alumni.stanford.edu
Looking for an Executive Assistant/Chief of Staff for a startup
Oct 20, 2023admin
Finance and Research Analyst (Hybrid) http://phxc1b.rfer.us/STANFORDxN.O71 The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 23 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day. Submission of both a resume and cover letter is required to receive full consideration. Stanford University’s Department of Psychology has an exciting opportunity to join our research administration and financial management team. Our program attracts top faculty, students, and research staff from all over the world who advance psychological theory, tackle real-world problems, and provide outstanding teaching and training. We seek to hire an exceptional candidate with the motivation, skills, and experience to make a positive impact and to maintain the department’s high level of excellence. Psychology is a large and active department with a significant volume and diverse portfolio of federal and non-federal sponsored research projects including subcontracts, subawards, and cross-school collaborations. The Research Administrator (RA) will be responsible for both pre and post-award functions, for ensuring compliance with sponsor and university policies and guidelines, and will manage the entire life cycle of awards. Our RA’s are also responsible for the oversight of faculty unrestricted accounts, forecasting and reporting for faculty and other staff, interpreting and communicating department, university, and sponsor processes and policy, reviewing and approving financial transactions, reviewing expenditure statements, and making corrections when necessary, and for serving as a department resource on research administration and general finance. The RA will report directly to the department’s Manager of Finance and Research Administration and will collaborate daily with faculty, postdocs, students, research, and administrative staff. This is a busy position requiring a high level of professionalism, productivity, accuracy, initiative, sound judgment and decision-making, attention to detail, and follow-through. We are seeking an experienced Research Administrator with a background in pre and post-award management, a very strong customer service and work ethic, excellent communication and technical skills, a collaborative problem-solver, and who interacts well with all levels in a culturally diverse population. We welcome you to apply to work on our team of engaged, collaborative, and fun team members who strive to be the best we can be! This is a 100% FTE. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need. If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences. Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. CORE DUTIES: • Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance. • Develop, prepare, and finalize project budgets, and provide budget justification. • Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries. • Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers. • Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue. • Develop and communicate reports supporting project status; create effective forecasting and decision aides. • Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries. • Understand, apply, and advise on university and government policies for projects. • Serve as a resource on subject area and overall technical resource to principal investigator and other university staff. • Participate in and contribute to process improvements. Lead other staff in group projects • May participate as a mentor and provide cross-training as needed. MINIMUM REQUIREMENTS: Education & Experience: Bachelor's degree and three years of job-related experience, or combination of education and relevant experience. Knowledge, Skills and Abilities: • Basic knowledge of governmental regulations. • Ability to understand, interpret, and communicate policies and procedures. • Excellent oral, written, and communication skills. • Excellent analytical skills; demonstrated proficiency in Excel and web-based tools. • Strong accounting skills; knowledge of accounting principles. • Ability to complete Cardinal Curriculum I and II within first year in role. • Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting. • Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications. • Competency in project management. • Extreme attention to detail. • Ability to work well independently, but also to seek or offer assistance when needed. • Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project. • Excellent time management and organizational skills. Certifications and Licenses: • Cardinal Curriculum I and II must be completed to remain in this position. • Certified Accountant or Auditor or similar credential desired. PHYSICAL REQUIREMENTS: • Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds. • Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts. • Rarely lift, carry, push and pull objects weighing 11-20 pounds. - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. WORK STANDARDS: • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu. The expected pay range for this position is $80,000 to $108,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. • A caring culture. We provide superb retirement plans, generous time-off, and family care resources. • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. • Discovery and fun. Stroll through historic sculptures, trails, and museums. • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
@stanford.edu
Finance and Research Analyst (Hybrid)
Oct 6, 2023admin
About this Job The Department of Psychology is looking for a part-time Stanford Work Study Student to assist with administrative duties 2-4 hours per week. Hourly rate starts at $17.25 per hour to $18.75 per hour. This is a great opportunity for an undergrad student pursuing any area of major to get first-hand office environment experience. Hours will be flexible between 8AM – 4PM. Must be work study eligible, detail oriented, and communicable. Core Duties: • Maintain confidentiality of information • Provide routine administrative and operational support • Creating, scanning, filling, copying, and organization of files and filing systems • Setup office spaces and/or support coordination of basic office moves • Assisting various faculty and staff with projects that may arise • Running office errands • Data entry • Various administrative tasks About Stanford University, Department of Psychology A tradition of excellence Among the first departments established at Stanford University, the Department of Psychology has a long-standing tradition of ground-breaking theoretical research that also has powerful impact in the real world. The department is ranked as one of the top psychology programs in the nation and has been a leading psychology department among American universities for decades. This extraordinary achievement was honored by the Smithsonian Institution in Washington D.C. in 2003.
@stanford.edu
Federal Work Study Administrative Assistant
Aug 3, 2023admin
Hi – we are a married Stanford couple with a toddler. We have limited time and would like help plan out our weekly meals. We are looking for someone who loves food, health, and efficiency (both time and minimizing food waste). Initial process will look like: We will send which days and total time available to cook / prep You will prep a meal plan for the week with options and send to us for review We will provide feedback that you will incorporate. You will then coordinate delivery of groceries, food take-out, and calendaring prep directions and blocking time. This job will include: Coordinating with what meals are needed this week and time availability to cook Selecting recipes to cook for the week Incorporating fruits and vegetables from our CSA box (we will forward in advance) Scheduling meal prep time into calendars Ordering grocery delivery via whole foods (we'll provide an account) Scheduling doordash and other food delivery on days that we are not available to cook (we'll provide an account) Ideal candidate: Loves mediterranean food Believes in simple but delicious cooking Leverages various creative hacks on bulk prepping Pay: $150 per week Please send a resume along with a paragraph on why you would be a good fit along with an example of meal plan for two days.
@alumni.stanford.edu
Love planning what to eat next – $150 per week for weekly food plan
Feb 19, 2023admin
The Stanford Center for Artificial Intelligence in Medicine & Imaging (AIMI Center) is seeking a talented and passionate Content Writer/Social Media Consultant to join their team! The Content Writer/Social Media Consultant will be responsible for creating engaging and informative written and visual content and advising on strategy and diversity for the AIMI Center's website, newsletter, and social media channels (Twitter, LinkedIn, Instagram, etc.) The ideal candidate will have personal interest and experience in health, medicine, and technology as well as strong writing skills and the ability to research and learn about new topics quickly. The Stanford AIMI Center is an internationally recognized powerhouse of clinical, academic, and technological innovation with a mission to develop and support transformative medical AI research and clinical applications to improve human health. More information about this freelance opportunity can be found here: https://aimi.stanford.edu/careers
@stanford.edu
Hiring: Content Writer/Social Media Consultant (AI in Medicine)
Feb 13, 2023admin
The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 23 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day. The Department of Biology is seeking an excellent experienced administrator to fulfill the role of Executive Assistant to our Department Chair, one additional faculty and their lab members. This is a 100% FTE position. The Executive Assistant needs to be independent, strong, detail-oriented, and able to cope with the demands of a very challenging and rewarding position. The Executive Assistant needs to be a strong partner to the Chair and faculty, a leader to other administrators, and a role model for success and professionalism. The Biology department is the center of life science research at Stanford. Our mission is to lead in understanding life, from molecules to cells, and organisms to ecosystems. The Biology faculty are committed to excellence in research and education, and are proud of the outstanding students and staff who make this possible. The Executive Assistant should be highly skilled at managing the calendar for a busy Department Chair. This will involve screening callers, setting schedule based on a set of guidelines, tracking down information and preparing materials for meetings. This position will also be expected to respond to emails on behalf of the Department Chair and occasionally attend meetings to represent the Department Chair. The Executive Assistant will be responsible for preparation of complex grant proposals and fellowship applications, including budget preparation and referencing, communications and timely processing of all documents with various funding agencies and University offices. Assist faculty with preparation of annual progress reports for sponsor. The candidate must be able to manage frequent orders of lab supplies for all labs, draft and assemble documents for equipment procurement; prepare detailed written business justifications for purchases. The Executive Assistant will also manage the calendar for faculty and the department chair. The Executive Assistant should be able to advise faculty and students regarding travel requirements and policies. Make complex and detailed travel arrangements for professors and lab members, as well as for campus visitors and speakers (much of this online). Prepare and process reimbursements using Stanford’s online systems. He/she may be responsible for training and/or leading other administrative staff or subordinates. The candidate will also be responsible in updating detailed publication lists for faculty per specific formatting instructions. They will locate publication pdf files for faculty on as needed basis and create publication pdf file library as needed. Including assisting faculty with manuscript updates, submission and status. The candidate may also assist with gathering information for faculty affairs appointments and promotions. CORE DUTIES: Other duties include: Read and interpret program announcement and guidelines, advise faculty on process and requirements, draft administrative documents for faculty review, assist with publication referencing, liaison with various funding agencies and University offices as necessary. Independently prepare detailed yearly and overall budget, including salaries, fringe benefits and IDC. Draft budget justification. Prepare visa applications for H-1B and J-1 visas for lab staff, postdocs and other appointed positions. Prepare applications for visa extensions. Place orders with vendors using Stanford procurement systems. Keep lab members informed of status of their orders. Handle returns as required. Handle appointment process for new lab staff, postdocs and visitors. Work with Biology HR, faculty and applicants. Assist in scheduling interviews as requested. Interact with students, other faculty and other departments. Receive requests to meet with faculty and chair, screen requests for meetings and manage the calendar for faculty and Chair. CORE DUTIES: Act on behalf of the supervisor in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Use independent judgment to keep supervisor informed of all matters that require his/her attention Plan and schedule complex calendar(s) with limited or no consultation, resolve calendaring conflicts. Negotiate and manage the needs of individuals or groups requesting time with the supervisor, independently committing his/her time. May occasionally represent the supervisor by attending meetings in his/her absence; speaking for the supervisor. Serve as the liaison to various internal and external constituencies, including screening correspondence and telephone calls; keep the supervisor informed of all matters requiring his/her attention. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Create complex reports and spreadsheets which may utilize specialized software and systems. Assist faculty with preparation of sponsor required annual progress reports. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. Assist with capital or special lab equipment requests and/or vendor selection. Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. Prepare POs, gets quotes and arrange for service and or maintenance contracts for lab equipment. May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. - Other duties may also be assigned Qualifications - External MINIMUM REQUIREMENTS: Education & Experience: High school diploma and four years of administrative experience, or combination of education and relevant experience. Knowledge, Skills and Abilities: Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions. Experience supporting faculty, Chair or high level executives is preferred. Certifications and Licenses: None PHYSICAL REQUIREMENTS: Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. Frequent errands on campus. Need to walk between various Biology buildings. - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. WORKING CONDITIONS: WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching and clinical missions. Job Family: Administration Job Series: Administrative Associate Job Code: 4103 Grade: F Exemption: Non-exempt
@stanford.edu
Executive Assistant
Jun 13, 2022admin
The Eric Gross lab is looking for a talented student to work with our research team to be a creative content director for the lab. Our laboratory is looking for someone with experience in creative content marketing on social media platforms including twitter, instagram, and tik tok. Part of this role will be to create and distribute educational content regarding cigarette and e-cigarette use funded the a University of California grant. Another portion would be to raise awareness of the research we are performing more generally regarding Asian health and more specifically within the field of anesthesiology. The position could be full time over the summer with a continuation of part time (5-10hrs per week) during the academic year. Please send an email to ergross@stanford.edu to find out further about this opportunity!
@stanford.edu
Creative Content Director, Eric Gross laboratory
Mar 23, 2022admin
Stanford Campus Residential Leaseholders, Inc. (SCRL) is looking for a tech-savvy, level-headed assistant. You’ll help us keep our website updated, publish newsletters, keep our books, set up and take minutes at our monthly evening board meetings as well as provide support on other projects. This part-time position is paid on an hourly basis. Work will be a combination of remote and on-site, on-campus hours. Here’s your opportunity to work on a variety of projects, with interesting people, in a beautiful setting. Please contact Cindi ckingsley@stanford.edu to start the conversation and set up an interview.
@stanford.edu
Administrative Assistant: Our organization needs your skills
Mar 4, 2022admin
http://m.rfer.us/STANFORDzcNHL4 The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 23 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day. Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Job Purpose: The Department of Biology is seeking an excellent experienced administrative associate to fulfill the role of administrative associate to several of our faculty and their lab members. This is a 100% FTE position. The administrative associate needs to be independent, strong, detail-oriented, and able to cope with the demands of a very challenging and rewarding position. The administrative associate needs to be a strong partner to the faculty, a leader to other administrators, and a role model for success and professionalism. The Biology department is the center of life science research at Stanford. Our mission is to lead in understanding life, from molecules to cells, and organisms to ecosystems. The Biology faculty are committed to excellence in research and education, and are proud of the outstanding students and staff who make this possible. This position will be responsible for preparation of complex grant proposals and fellowship applications, including budget preparation and referencing, communications and timely processing of all documents with various funding agencies and University offices. Assist faculty with preparation of annual progress reports for sponsor. The position must be able to manage frequent orders of lab supplies for all labs, draft and assemble documents for equipment procurement; prepare detailed written business justifications for purchases. This position will advise faculty and students regarding travel requirements and policies. Make complex and detailed travel arrangements for professors and lab members, as well as for campus visitors and speakers (much of this online). Prepare and process reimbursements using Stanford’s online systems. This individual may be responsible for training and/or leading other administrative staff or subordinates. The position will also be responsible in updating detailed publication lists for faculty per specific formatting instructions. They will locate publication pdf files for faculty on as needed basis and create publication pdf file library as needed. Including assisting faculty with manuscript updates, submission and status. Other duties include: Read and interpret program announcement and guidelines, advise faculty on process and requirements, draft administrative documents for faculty review, assist with publication referencing, liaison with various funding agencies and University offices as necessary. Independently prepare detailed yearly and overall budget, including salaries, fringe benefits and IDC. Draft budget justification. Prepare visa applications for H-1B and J-1 visas for lab staff, postdocs and other appointed positions. Prepare applications for visa extensions. Place orders with vendors using Stanford procurement systems. Keep lab members informed of status of their orders. Handle returns as required. Handle appointment process for new lab staff, postdocs and visitors. Work with Biology HR, faculty and applicants. Assist in scheduling interviews as requested. Serve as the liaison to various internal and external constituencies, including screening correspondence and telephone calls; keep the supervisor informed of all matters requiring his/her attention CORE DUTIES: Act on behalf of the supervisor in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Create complex reports and spreadsheets which may utilize specialized software and systems. Assist faculty with preparation of sponsor required annual progress reports. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. Assist with capital or special lab equipment requests and/or vendor selection. Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. Prepare POs, gets quotes and arrange for service and or maintenance contracts for lab equipment. May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. - Other duties may also be assigned MINIMUM REQUIREMENTS: Education & Experience: High school diploma and four years of administrative experience, or combination of education and relevant experience. Knowledge, Skills and Abilities: Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions. Experience supporting faculty or high level executives is preferred. Ability to utilize web applications, such as Google Drive and Google Docs is preferred Certifications and Licenses: None PHYSICAL REQUIREMENTS: Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. Frequent errands on campus. Need to walk between various Biology buildings. - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching and clinical missions.
@stanford.edu
Administrative Associate 3
Jan 27, 2022admin
Office of Vice Provost of Graduate Education seeks 1-2 student part-time office assistants. Duties: General office administrative work such as greeting guests/students, answering calls, opening supplies or mail, copy projects and/or other miscellaneous projects supporting our Associate Vice Provosts and Events team. There will be opportunities to support VPGE events based on your availability in addition to general office assistance. Ideally, we'd like a commitment of 3-4 days per week. The shift can be 1-2 hours mid-day (lunch hours). Days required are weekdays, other than Tuesdays. The position will officially begin winter quarter but goal is to hire someone in the few weeks and provide orientation/training before winter break. This is a great opportunity to support the efforts of VPGE! https://vpge.stanford.edu Please email me with your interest and include a resume.
@stanford.edu
Student Office Assistant - VPGE
Nov 11, 2021admin
http://m.rfer.us/STANFORDW_2GQQ Administrative Associate 3 (75% FTE) Job Purpose: The Department of Biology is seeking an excellent experienced administrative associate to fulfill the role of administrative associate to several of our faculty and their lab members. This is a 75% FTE position. The administrative associate needs to be independent, strong, detail-oriented, and able to cope with the demands of a very challenging and rewarding position. The administrative associate needs to be a strong partner to the faculty, a leader to other administrators, and a role model for success and professionalism. The Biology department is the center of life science research at Stanford. Our mission is to lead in understanding life, from molecules to cells, and organisms to ecosystems. The Biology faculty are committed to excellence in research and education, and are proud of the outstanding students and staff who make this possible. This position will be responsible for preparation of complex grant proposals and fellowship applications, including budget preparation and referencing, communications and timely processing of all documents with various funding agencies and University offices. Assist faculty with preparation of annual progress reports for sponsor. The position must be able to manage frequent orders of lab supplies for all labs, draft and assemble documents for equipment procurement; prepare detailed written business justifications for purchases. This position will advise faculty and students regarding travel requirements and policies. Make complex and detailed travel arrangements for professors and lab members, as well as for campus visitors and speakers (much of this online). Prepare and process reimbursements using Stanford’s online systems. He/she may be responsible for training and/or leading other administrative staff or subordinates. The position will also be responsible in updating detailed publication lists for faculty per specific formatting instructions. They will locate publication pdf files for faculty on as needed basis and create publication pdf file library as needed. Including assisting faculty with manuscript updates, submission and status. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need. Other duties include: Read and interpret program announcement and guidelines, advise faculty on process and requirements, draft administrative documents for faculty review, assist with publication referencing, liaison with various funding agencies and University offices as necessary. Independently prepare detailed yearly and overall budget, including salaries, fringe benefits and IDC. Draft budget justification. Prepare visa applications for H-1B and J-1 visas for lab staff, postdocs and other appointed positions. Prepare applications for visa extensions. Place orders with vendors using Stanford procurement systems. Keep lab members informed of status of their orders. Handle returns as required. Handle appointment process for new lab staff, postdocs and visitors. Work with Biology HR, faculty and applicants. Assist in scheduling interviews as requested. Serve as the liaison to various internal and external constituencies, including screening correspondence and telephone calls; keep the supervisor informed of all matters requiring his/her attention CORE DUTIES: Act on behalf of the supervisor in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Create complex reports and spreadsheets which may utilize specialized software and systems. Assist faculty with preparation of sponsor required annual progress reports. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. Assist with capital or special lab equipment requests and/or vendor selection. Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. Prepare POs, gets quotes and arrange for service and or maintenance contracts for lab equipment. May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. - Other duties may also be assigned MINIMUM REQUIREMENTS: Education & Experience: High school diploma and four years of administrative experience, or combination of education and relevant experience. Knowledge, Skills and Abilities: Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions. Experience supporting faculty or high level executives is preferred. Ability to utilize web applications, such as Google Drive and Google Docs is preferred Certifications and Licenses: None PHYSICAL REQUIREMENTS: Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. Frequent errands on campus. Need to walk between various Biology buildings. - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching and clinical missions.
@stanford.edu
Administrative Associate 3
Oct 20, 2021admin
Stanford faculty member seeks students familiar with social media marketing and website creation/maintenance to help with promoting a lecture/discussion series. Please respond with a resume and transcript.
@stanford.edu
Social media marketing
Aug 11, 2020admin
Hi there, I'm looking for a part-time personal admin to take care of misc items like -- sending emails/texts to acquaintances, finding their availability and booking meetings based on my availability. Additionally you may make restaurant reservations for the meeting and/or do necessary research to find a good venue. Anyone with basic computer skills should do well. Expect only about 2-3 hours of work every week.
@alumni.stanford.edu
Admin job $20/hr
Oct 20, 2019admin
Work Study Student Needed for Department of Biology: Help with filling as needed Scanning documents into electronic files Data Entry Running errands, picking up paychecks across the University campus Various administrative tasks About Stanford University, Department of Biology MUST BE FEDERAL WORK STUDY ELIGIBLE The department includes over 140 graduate students and 100 postdoctoral fellows from all over the world. About half the graduate students are working in the area of molecular/cell biology/developmental biology/genetics. There are about thirty five graduate students in the area of plant biology with roughly comparable numbers working on molecular and ecological topics. In population and ecological biology there are 20 graduate students, and there are 15 students working in marine biology at the Hopkins Marine Station.
@stanford.edu
Federal Workstudy administrative position
Jun 6, 2019admin
Job Title: Executive Assistant Division: Office of the Vice Provost for Student Affairs Work status: Temporary, Fulltime Assignment Duration: 4 weeks, with a potential of extension Schedule: Normal business hours of 8:00am - 5:00pm Monday to Friday Location: Central VPSA Office located in Tresidder Memorial Union Suite 6, 2nd Floor, Stanford, CA 94305 Start Date: Ideally starting as soon as possible We are seeking a temporary Executive Assistant to provide administrative and operational support working under general supervision. Duties involve providing advanced, diversified administrative support of a substantial and confidential nature to executive. Anticipate executive needs and proactively solve problems and/or independently handle issues. Work is performed autonomously, without specific instructions or prescribed procedures, and with delegated authority to exercise discretion and judgment regarding matters of significance on behalf of the executive. Interested? Please send a resume and cover letter to Nicole Chua, Sr. HR Administrator, at nchua@stanford.edu. The final candidate will need to successfully pass a background check to be considered for this position. The final candidate must be legally authorized to work in the US. Visa sponsorship is not available for this position. As a Stanford temporary employee, the individual hired into this role is not eligible for most Stanford benefits. Core Duties: • Coordinate the executive's activities, including management of a complex calendar, travel arrangements and associated logistics. Independently commit the executive's time to those requesting access to him/her based on an in-depth understanding of the executive's priorities and needs and his/her role within the university framework. • Independently prioritize, plan, coordinate and/or oversee logistics for meetings and conferences with individuals and entities internal and external to the university, including executive and senior level staff, donors, and government officials. • Serve as the executive's liaison to various internal and external constituencies, including screening correspondence and telephone calls; keep the executive informed of all matters requiring his/her attention. • Compose correspondence; develop, review and edit presentations and documentation; independently research and analyze associated issues and/or compile materials needed for presentation and/or decision making purposes. • Oversee and/or manage multiple projects; anticipate and track critical dates, events and organizational issues for the executive; follow up with appropriate parties to ensure deadlines are met. • Organize and maintain the workings of the executive's office. Take responsibility for filing systems and ensuring all pertinent information and supporting materials are retained. Direct staff to perform various tasks and assignments. - Other duties may also be assigned Minimum Requirements: Education & Experience: Bachelor's degree required. Knowledge, Skills and Abilities: • Demonstrated extensive high-level administrative experience supporting executive level individuals. • Excellent verbal and written communication skills, including editing and proofreading. • Excellent planning and organizational skills. • Demonstrated ability to handle sensitive issues and maintain confidentiality. • Demonstrated ability to cultivate positive working relationships and gain the trust and respect of all levels of internal and external constituencies. • Contextual understanding of executive's role within the university framework. • Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact. • Ability to multi-task, adapt to changing priorities and meet deadlines. • Advanced computer skills and demonstrated experience with office software and email applications. Physical Requirements: • Constantly perform desk-based computer tasks. • Frequently sitting. • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. • Rarely twist/bend/stoop/squat, kneel/crawl - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. Work Standards: • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu. Stanford complies with the Jeanne Clery Act and publishes crime statistics for the most recent three-year period. Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
@stanford.edu
Temp, Fulltime Executive Assistant - VPSA - Immediate Need
May 17, 2019admin
Extremely organized and super meticulous at managing deadlines, payroll, bills, payment and grants, travel plans, schedules, meetings, events, emails (managing/filtering). Can keep information extremely structured, easy to find, manage. Must thrive in a demanding startup environment, be proactive, outgoing, hard-working, and strategically anticipate needs. Knowing how to drive is a plus. (Office is based in San Mateo.) Candidate should be flexible in work hours. Candidates might have to travel in or outside the city and must have great interpersonal skills. Additional responsibilities as identified. 15-20 hours/week
@stanfordalumni.org
Personal Assistant
Mar 14, 2019admin
Hey Guys - I am exhibiting at CES 2019 and want 1 person to help me with exhibiting. We are exhibiting Augmented Reality Toys, so no prior knowledge or experience needed. Dates: 8th Jan to 12th Jan (8 am to 6 pm) Location: Las Vegas What's covered: Flights and Stay during the period Given the crazy traffic at CES, its difficult for me to manage alone, that's why I need a helping hand. Responsibilities will be to explain our toys and games through a quick demo and taking contacts details of interested parties. Thanks, Vivek
@alumni.gsb.stanford.edu
Help with CES exhibition
Dec 12, 2018admin
Job Type: Full-Time The Stanford Daily is looking for a recent graduates to serve as an executive officer of the organization’s business operations.The Chief Revenue Officer (CRO) is the head of The Daily's sales strategy and its sales/marketing team. The CRO works with the Chief Operating Officer to foster The Daily’s long-term financial well-being, and advises other revenue-earning projects and teams (past and current initiatives include The Daily’s summer internship program, the University yearbook, and The Stanford Daily Magazine). The CRO establishes and realizes revenue goals through ad sales and other initiatives, performs market research, and identifies new revenue-generating opportunities. The CRO is also a member of The Daily's nine-person Board of Directors, which consists of both professionals and students.The CRO role is a 1-2 year, paid position. Past CROs have gone on to work for Google and Bain & Company, among other companies. Send your resume to the link below! https://app.joinhandshake.com/jobs/1690221
@alumni.stanford.edu
Apply to be the Stanford Daily's next Chief Revenue Officer
Jul 3, 2018admin
Hi! We are an easygoing couple in our late 20s, and are looking for a personal assistant to help us with various tasks: shopping, research information online, make phone calls, etc. The job is flexible and we pay $20/hour. We live in downtown Palo Alto, very close to campus.
@stanford.edu
Part-time and flexible personal assistant
Jul 1, 2018admin
The Department of Biology is seeking a 100%, Administrative Associate to provide administrative support to several faculty and their lab members with limited supervision. The Biology department is the center of life science research at Stanford. Our mission is to lead in understanding life, from molecules to cells, and organisms to ecosystems. The Biology faculty are committed to excellence in research and education, and are proud of the outstanding students and staff who make this possible. The AA3 will be responsible of preparation of complex grant proposals and fellowship applications, including budget preparation and referencing, communications and timely processing of all documents with various funding agencies and University offices. Assist faculty with preparation of annual progress reports for sponsor. The candidate must be able to manage frequent orders of lab supplies for all labs, draft and assemble documents for equipment procurement; prepare detailed written business justifications for purchases. The AA3 should be able to advise faculty and students regarding travel requirements and policies. Make complex and detailed travel arrangements for professors and lab members, as well as for campus visitors and speakers (much of this online). Prepare and process reimbursements using Stanford’s online systems. He/she may be responsible for training and/or leading other administrative staff or subordinates. The candidate will also be responsible in updating detailed publication lists for faculty per specific formatting instructions. They will locate publication pdf files for faculty on as needed basis and create publication pdf file library as needed. Including assisting faculty with manuscript updates, submission and status. CORE DUTIES: • Act on behalf of the supervisor, faculty, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. • Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. • Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. • Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. • Create complex reports and spreadsheets which may utilize specialized software and systems. • Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Review and verify monthly financial records of lab purchases and expenditures. • Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. • May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, training, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. - Other duties may also be assigned MINIMUM REQUIREMENTS: Education & Experience: High school diploma and four years of administrative experience, or combination of education and relevant experience. Knowledge, Skills and Abilities: • Advanced computer skills and demonstrated experience with office software and email applications. • Demonstrated success in following through and completing projects. • Excellent organizational skills and attention to detail. • Strong verbal and written communication skills. • Excellent customer service and interpersonal skills. • Ability to prioritize, multi-task, and assign work to others. • Ability to take initiative and ownership of projects. • Ability to routinely and independently exercise sound judgment in making decisions. Preferred Knowledge, Skills and Abilities: • Read, analyze and summarize sponsor instructions for proposals and progress reports. • Experience with Oracle, SeRA and Cayuse • Knowledge of proposal process • Experience obtaining H-1B and J-1 visas Certifications and Licenses: None PHYSICAL REQUIREMENTS: • Constantly perform desk-based computer tasks. • Frequently sitting. • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. • Rarely twist/bend/stoop/squat, kneel/crawl. • This position will support faculty in multiple locations and will involve walking daily between buildings. - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORKING CONDITIONS: WORK STANDARDS: • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu If interested, please apply through the Stanford Careers website. https://stanfordcareers.stanford.edu/
@stanford.edu
Administrative Associate 3
Jun 27, 2018admin
@stanford.edu
Biology Department- Admin Associate
Jun 13, 2018admin